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Zero balance on your ReliaCard? Please see FAQ below.

SFSD Work Share Program Resources

Frequently Asked Questions & Status Updates

Updated: August 21st, 2020

Updates will be published regularly as new information becomes available.
These FAQ’s are based on information available at the time of publication, are not binding and do not provide legal advice, assurance of eligibility or benefits.

After your initial benefit payment(s) by check, subsequent benefits will be loaded onto a ReliaCard. Information can be found on ReliaCard’s website or you can review this ReliaCard FAQ.

When you receive your card, immediately sign it, activate it and check your balance. Depending on the number of paper checks you received, there may or may not be a balance on the card at this time. 

Any remaining benefits due to you, including the waiting week, will be deposited onto this card when they are processed. You are responsible for this card and must work directly with U.S.Bank ReliaCard in cases of lost, stolen or damaged cards. Visit the ReliaCard’s website for assistance. 

Depending on the number of paper checks you received, there may or may not be a balance on the card at this time. 

Any remaining benefits due to you, including the waiting week, will be deposited onto this card when they are processed. You are responsible for this card and must work directly with U.S.Bank ReliaCard in cases of lost, stolen or damaged cards.

For more information, please visit ReliaCard’s website or this ReliaCard FAQ.

Visit the ReliaCard’s website for assistance. 

The OED system is sending a variety of inaccurate and confusing letters. Here are several that have been reported:

  • Denial of benefits for Waiting Week – Governor Brown ordered the waiting week be waived for unemployment benefits. However OED’s system has not been upgraded to meet this requirement. Once OED implements a fix, the payments for the waiting week will be issued.
  • Denial of benefits for School Recess and Form 385-E – You may receive a letter stating you are not eligible for benefits due to a School Recess period. You should ignore this letter and you should ignore the direction to complete form 385-E (if requested). This is another automated notification from OED however we have already heard from some staf that they have begun to receive their School Recess period benefit payments. 
  • Work Authorization Request – If you received this letter, you MUST provide the requested information to OED. You can upload the information online on this website. Be sure to scroll down into the Contact Us form, click the radio button for Worker authorization documentation (AR# or I-94#) and enter all information requested.
  • Form 196: Wage and Potential Benefit Report – This document outlines your wages reported to the state of Oregon by SFSD in 2019. Other employer reported wages may be listed as well. This document includes a paragraph referencing “When using telephone reporting . . .”. It is important to note that this document is provided to any and all applicants for unemployment benefits and no telephone reporting is required under the Work Share program.  There is nothing you need to do with this letter unless you believe your wages are inaccurately reflected.
  • UI PUB 125: This letter is sent by default to all employees who have wages paid to them by a school or educational institution to clarify rules regarding recess periods within the educational calendars. This does not apply to our Work Share program participation. There is nothing you need to do with this letter. 
  • PUB 195C:  Unemployment Insurance Eligibility Notice – This letter is automatically generated by the Employment Department on all claims, including Work Share. This letter is not specific to the Work Share program and not all requirements apply. Specifically, the statements about looking for work and the weekly claim process do not apply. There is nothing you need to do with this letter. 
  • Email titled “Extra $600/wk ending — other benefits for you”: This is simply an informational e-mail containing general information about unemployment claims and benefits. There is nothing you need to do with this e-mail. 

You may potentially qualify for 5 weeks of benefits. Each week of benefits will include an amount for your Oregon Work Share benefit plus an amount for the Federal CARES benefit. You must qualify for at least $1 of Oregon Work Share benefit to receive the Federal CARES benefit.

Your final benefit payment will be delayed due to the waiting week. The actual number of benefit payments received by each person can vary based on eligibility date, leave taken during the program, income from other jobs, and other factors. 

If you have already received your initial benefit payment(s) by check, your ReliaCard may already be in process. You can track your ReliaCard here

UPDATE 8/21/2020: Despite our hopes, it appears income taxes were not withheld from most, if not all, of the payments received by SFSD staff. It is critical that you plan accordingly for any potential tax implications resulting from the Work Share program. We are unable to offer any tax advice and highly urge you to reach out to your tax advisor if you have any questions. 

UPDATE 7/17/2020: With progress being made every day, it appears income tax withholding requests may be processed in time for income taxes to be withheld from your benefit payments (if you elected such). We urge all staff to carefully review each benefit payment when received and plan appropriately for any possible additional tax due when filing your 2020 personal income tax returns.

We urge you to carefully review each payment to determine if income tax was withheld and plan accordingly as needed per your specific income tax situation. For more information, please consult a tax advisor.

6/10/2020: Due to additional backlogs and Oregon Employment Department resources being focused on claim processing, it is possible that requests for income tax withholding may not be processed prior to your payments being issued.

You are responsible for any income tax implications resulting from your Work Share benefits. Please review your benefit payment information once payments begin to determine if income tax is being withheld and plan appropriately for possible tax due when filing your 2020 income tax returns.

UPDATE 8/21/2020: Many staff have reported receiving their first benefit payment via check(s). If you do not receive your first check by Tuesday, August 25th, please email us at WorkShare@silverfalls.k12.or.us so that we may work with OED to determine the cause for the delay. 

Oregon Employment Department advised us on July 16th that they are beginning to process the Initial Claim Forms (employee applications) for SFSD staff. This process involves entering each and every applicant into the Oregon Employment Department claims system.

We do not yet have an estimate of when you may begin to receive Work Share benefits. We hope to have more information soon and promise to provide any updates as they are received.

UPDATE 7/17/2020: New information from neighboring school districts participating in the Work Share program indicates that your first benefit payment will come as two separate checks, one for your Oregon Work Share benefit plus another for the Federal CARES Act portion. It is our understanding that subsequent payments will still be credited to the ReliaCard (as described below) but we will certainly update this information if we receive any further details.

UPDATE 6/10/2020:  We have been notified that due to significant backlogs in processing direct deposit authorization forms and the focusing of resources on claim processing, employees should prepare for their first Work Share benefit payment to come in the form of a paper check with subsequent payments most likely coming via a U.S. Bank ReliaCard.

Please be sure to watch for the card in the mail as it will arrive in a plain white envelope with an Indianapolis, Indiana return address. For more details, please see page 11 of the Oregon Employment Department Claimant Handbook.

We were notified on 6/3/2020 that due to significant backlogs in processing direct deposit authorization forms and the focusing of resources on claim processing, employees should prepare for their first Work Share benefit payment to come in the form of a paper check with subsequent payments most likely coming via a U.S. Bank ReliaCard.

Please be sure to watch for the card in the mail as it will arrive in a plain white envelope with an Indianapolis, Indiana return address. For more details, please see page 11 of the Oregon Employment Department Claimant Handbook.

Latest Updates:

  • 8/6/2020: Staff have reported starting to receive e-mails and letters from the Oregon Employment Department. Please read all communications carefully and review the details above to help understand some of these letters. If you have any questions, please e-mail WorkShare@silverfalls.k12.or.us.
  • 7/16/2020: We received notification today that SFSD Initial Claim Forms (employee applications) are being assigned to a team at OED and will begin to be entered into the Employment Department claims system. The next step will involve the processing of the weekly reports that we submitted for each of our applicants and the determination of benefits. At this time, we do not have a timeline as to when we may begin to see benefit payments but promise to provide updates as soon as they become available.
  • 6/10/2020: We have been advised that SFSD Claim Forms are not yet being processed however we will be notified when processing begins.
  • 6/3/2020: All employee Initial Claim Forms have been securely uploaded to the Oregon Employment Department
  • 6/2/2020: Silver Falls School District received approval for the Oregon Work Share Program
  • 5/12/2020: SFSD Participant List submitted
  • 5/9/2020: SFSD Employer Application for Work Share submitted

If you are a 12-month employee and receive a direct deposit in the months of July and August, your five furlough days will be deducted from your July 25th paycheck.

Older Posts

This information is being retained for referencing questions posted in prior weeks and months. Please refer to the most recent FAQ’s above for the latest information.

These FAQ’s are based on information available at the time of publication, are not binding and do not provide legal advice, assurance of eligibility or benefits.

Updated 6/10/2020: All employees will be required to complete at least two separate Weekly Certification surveys. Please watch your e-mail for the first survey invitation on 6/10 and a second on 6/13. Employees whose first furlough day was delayed a week will receive one additional survey on 6/20. All surveys must be completed by the date indicated to avoid delays or denials of benefits.

If you choose to participate in the Oregon Work Share Program, you will need to carefully review all the information in the Welcome To Oregon Work Share packet mailed to your home address. You must use the personalized details on the back of your welcome letter to complete the Initial Claim Form. We urge you to complete the Authorization for Electronic Deposit and Tax Withholding as well.

The Initial Claim Form and optional Authorizations should be mailed to SFSD by Friday, May 22nd. using the self addressed stamped envelope provided in the Welcome packet. If you prefer, you may drop your forms in the night drop at the District Office, located to the right of the entry doors.

You may choose not to complete the Initial Claim Application and not to apply for Work Share benefits, although your hours and SFSD pay will still be reduced.

UPDATE 6/10/2020: Check your e-mail for the a survey invitation on 6/10 and a second on 6/13. Employees whose first furlough day was delayed a week will receive one additional survey on 6/20. All surveys must be completed by the date indicated to avoid delays or denials of benefits. Check your e-mail for a link to a Weekly Certification survey. All employees must complete this survey

If you have already returned your Work Share Initial Claim Form, Direct Deposit Authorization with voided check, and Tax Withholding Authorization, there is nothing more that you need to do at this time.

If you have not received your Welcome To Oregon Work Share packet, please email WorkShare@silverfalls.k12.or.us right away.

You will not be required to look for other work during participation in the Work Share Program.

Once you complete and the forms in your Welcome packet, you will receive an acknowledgement email with more information.

You will also receive e-mail links to mandatory surveys on 6/10 and 6/13. If your first furlough day was delayed a week, you will receive one additional survey on 6/20.

For classified staff with comp time or vacation time concerns, please contact Vance Taylor for a copy of the latest MOU. Options are available for extending the  time frame in which you can use your comp time as well as adjustments to vacation accrual limitations.

Work Share is an Oregon Employment Department benefit program designed to reduce layoffs by reducing the work hours of a group of employees rather than eliminating positions. The Work Share Program provides benefit payments to all eligible employees to help offset the reduction in hours and wages.

SFSD is participating in the Work Share Program by reducing all eligible employees hours and wages by one day a week over the remaining five weeks in this 2019-2020 school year. Each of these days are called furlough days.

Every employee of Silver Falls School District will be furloughed five days unless they fall into one of the ineligible categories listed below. This furlough will include, but is not limited to, our superintendent, assistant superintendent, directors, administrators, supervisors, licensed staff, classified staff, confidential staff and all other employees receiving regular pay from Silver Falls School District.

Some employees may be ineligible for the Work Share program. These employees will not be furloughed during a week in which they are ineligible. Examples of ineligible employees may include, but is not limited to:

  • Full time staff employed less than six months
  • Part time staff employed less than twelve months
  • Employees not actively working (may not be on leave or take leave)
  • Temporary staff
  • Employees who are receiving certain retirement income

Eligibility for the Work Share Program is determined solely by the Oregon Employment Department based on state law. SFSD has no authority in determination of eligibility for Work Share benefits.

If you are determined to be eligible for Work Share benefits, your benefit amount will be calculated using your earnings from the four calendar quarters in 2019. An online estimator is available here: https://secure.emp.state.or.us/ocs/estimator/

This calculator will provide your WEEKLY maximum benefit. Through the Work Share Program, your benefit will be equal to 20% of the amount shown in the calculator, matching the 20% reduction in your work hours with SFSD.

If you are eligible for Oregon Work Share benefits in any week for an amount of $1 or more, you will automatically be eligible for an additional $600/week of Federal CARES Act payments. This amount will be included with your Work Share benefit payment.

All required forms as well as personalized information needed for your application is in the Welcome Packet mailed to your home address on Friday, May 15th. If you have not received your packet by Thursday, May 21st, please email WorkShare@silverfalls.k12.or.us.

We urge employees to mail their Initial Claim Form and Authorizations (if applicable) in the self-addressed stamped envelope provided in the Welcome packet by Friday, May 22nd.

Do not submit your documents to the Oregon Employment Department. Doing so could cause a delay in receiving benefits.

Mailing Address:  Silver Falls School District Office  –  612 Schlador Street  –  Silverton, OR 97381

The reduction in your work hours is mandatory, and your SFSD wages will be reduced by 20%, however it is your choice whether to apply for the Work Share Program or not.

If you don’t want to participate in the Work Share Program, do not submit an Initial Claim Form. However, you will not receive the additional $600 Federal CARES Act benefit without participation in the Work Share Program.

Some employees may be ineligible for the Work Share program. Examples of ineligible employees may include, but is not limited to:

  • Full time staff employed less than six months
  • Part time staff employed less than twelve months
  • Employees not actively working (those who are on leave or begin a new leave)
  • Temporary staff
  • Employees who are receiving certain retirement income

For employees who fall into the categories above, you will not be furloughed, your work hours will not be reduced, your wages will not be reduced and you will be required to work on furlough days. For more information, please contact your supervisor.

If any of the information provided on your Initial Claim Form changes, you must email WorkShare@silverfalls.k12.or.us immediately. Changes that must be reported include, but are not limited to:

  • New Address
  • New Phone Number
  • You start a new job
  • You stop working a job you reported on your Initial Claim Form

If you are uncertain if you need to report your changed information, please email WorkShare@silverfalls.k12.or.us.

No, you will be expected to work on the furlough days. You may be asked by your supervisor to assist other schools, programs or departments within the district as needed.

If your eligibility status changes (such as you meet your 6 month full-time employment requirement or 12 month part-time employment requirement), you may submit your Initial Claim Application at that time and your reduced work schedule will begin the first full calendar week after your date of eligibility. If you feel this may apply in your situation, please email WorkShare@silverfalls.k12.or.us.

You should assume that you are eligible. We urge all employees to submit the Initial Claim Form if they choose to do so. 

SFSD will reach out to employees who we believe may be ineligible. If you are notified by Oregon Employment Department that you are ineligible after submitting your Initial Claim Application, please email WorkShare@silverfalls.k12.or.us.

Some employees may be eligible to participate in the program but may have other personal situations that reduce their benefit amount to zero. Situations that may reduce a benefit amount to zero may include, but are not limited to, a second job, other income streams, certain garnishments or income withholding orders, etc.

We are working to develop guidance on this situation and will update this answer as soon as possible.

Maybe. If you have multiple jobs, it is possible your earnings may be too high to qualify for the Work Share Program. You will be required to report wages you receive or earn from any other work you perform each week.

Yes, assuming you are otherwise eligible for the Work Share Program and at least $1 of Work Share benefit. The federal $1,200 CARES Act payment is different from and unrelated to the Work Share Program or the CARES Act $600 weekly payment.

No. Your CARES Act benefit will be included with your Work Share Program benefit from the Oregon Employment Department.

Yes, payments under the Work Share program and CARES Act are taxable income. You may elect to have taxes withheld from your unemployment compensation payments. The form will be included with your Welcome packet.

In early 2021, you will receive a mailed Form 1099-G from the Oregon Employment Department. You will be required to report this income when filing your 2020 tax returns.

Yes, garnishments will be deducted from Work Share and CARES Act payments in the same manner and to the same extent as these obligations are deducted from regular unemployment compensation.

Some debts are exempt from collection for a period of time under the CARES Act (such as certain federally guaranteed student loans). You and the District should both receive a notice from the debt processor if your debt is exempt from collection during this period.

Oregon Governor Kate Brown has announced that the state is currently waiving the one week waiting period. This means that eligible employees will receive benefits for all furlough days.

No. Under the Work Share Program, SFSD will report your wages and make contributions to PERS as if your hours and wages had not been reduced.

No. Leave awards will remain the same and you will not be charged any leave for the furlough dates.

If you are currently receiving retirement income or begin receiving retirement income before June 30, 2020, you must report that to the District. Those earnings may affect how much you will receive in partial unemployment benefits and may exclude you entirely. Please email WorkShare@silverfalls.k12.or.us.

Your furlough day will be equal to 20% of your regularly scheduled weekly work hours. Please work with your supervisor to determine your furlough schedule.

You are not eligible to participate in the Work Share program for any week in which you had an absence on a non-furlough day. If an unexpected absence occurs on a non-furlough day, please contact your supervisor and email WorkShare@silverfalls.k12.or.us immediately.

You are not eligible to participate in the Work Share Program for any week in which you did not perform work and are not actively working for SFSD.

If you are on a COVID-related leave, then you may still be eligible for the Work Share program. The COVID-related eligibility issues are complex and if you believe this applies to you, please email WorkShare@silverfalls.k12.or.us.

No, you are not allowed to use paid leave on a furlough day.

We do not know the full extent of the 2020-21 budget shortfall at this time, but we know that the money saved through the Work Share Program will help reduce the hardship. We will continue to provide updates on the 20-21 school year as we learn more.

The Oregon Employment Department has advised that the Work Share Program does not negatively impact the state budget. The Federal CARES Act provides reimbursement to the state for 100% of Work Share benefit payments. The Federal government also pays 100% of the $600 CARES Act benefit.