SFSD Work Share Program Resources

Welcome to the Silver Falls School District website for information regarding the Oregon Work Share Program. The Oregon Work Share Program can provide benefits to employees when an employer must reduce work hours for budget or workload reasons. Silver Falls School District is participating in this program in order to reduce payroll expenses while allowing eligible employees to receive Work Share + CARES benefits to offset the loss of wages.

    Frequently Asked Questions

    Updated: May 17th, 2020

    Updates will be published regularly as new information becomes available.
    These FAQ’s are based on information available at the time of publication, are not binding and do not provide legal advice, assurance of eligibility or benefits.

    Work Share is an Oregon Employment Department benefit program designed to reduce layoffs by reducing the work hours of a group of employees rather than eliminating positions. The Work Share Program provides benefit payments to all eligible employees to help offset the reduction in hours and wages.

    SFSD is participating in the Work Share Program by reducing all eligible employees hours and wages by one day a week over the remaining five weeks in this 2019-2020 school year. Each of these days are called furlough days.

    Every employee of Silver Falls School District will be furloughed unless they fall into one of the ineligible categories listed below. This furlough will include, but is not limited to, our superintendent, assistant superintendent, directors, administrators, supervisors, licensed staff, classified staff, confidential staff and all other employees receiving regular pay from Silver Falls School District.

    Some employees may be ineligible for the Work Share program. Examples of ineligible employees may include, but is not limited to:

    • Full time staff employed less than six months
    • Part time staff employed less than twelve months
    • Employees not actively working (may not be on leave or take leave)
    • Temporary staff
    • Employees who are receiving certain retirement income

    Eligibility for the Work Share Program is determined solely by the Oregon Employment Department based on state law. SFSD has no authority in determination of eligibility for Work Share benefits.

    If you are determined to be eligible for Work Share benefits, your benefit amount will be calculated using your earnings from the four calendar quarters in 2019. An online estimator is available here: https://secure.emp.state.or.us/ocs/estimator/

    This calculator will provide your WEEKLY maximum benefit. Through the Work Share Program, your benefit will be equal to 20% of the amount shown in the calculator, matching the 20% reduction in your work hours with SFSD.

    If you are eligible for Oregon Work Share benefits in any week for an amount of $1 or more, you will automatically be eligible for an additional $600/week of Federal CARES Act payments. This amount will be included with your Work Share benefit payment.

    Watch your home mailbox!

    On Friday, May 15th, we mailed a Welcome To Oregon Work Share packet to your home address. This packet contains a welcome letter with personalized information required to complete the Initial Claim Form.

    If you have not received your Welcome Packet by Thursday, May 21st, please email WorkShare@silverfalls.k12.or.us.

    If you choose to participate in the Oregon Work Share Program, you will need to carefully review all the information in the Welcome To Oregon Work Share packet mailed to your home address. You must use the personalized details on the back of your welcome letter to complete the Initial Claim Form. We urge you to complete the Authorization for Electronic Deposit and Tax Withholding as well.

    The Initial Claim Form and optional Authorizations should be mailed to SFSD by Friday, May 22nd. using the self addressed stamped envelope provided in the Welcome packet. If you prefer, you may drop your forms in the night drop at the District Office, located to the right of the entry doors. 

    You may choose not to complete the Initial Claim Application and not to apply for Work Share benefits, although your hours and SFSD pay will still be reduced.

    All required forms as well as personalized information needed for your application is in the Welcome Packet mailed to your home address on Friday, May 15th. If you have not received your packet by Thursday, May 21st, please email WorkShare@silverfalls.k12.or.us.

    No. Once you complete and the forms in your Welcome packet, you will receive an acknowledgement email with more information. Most staff will not need to do anything further after completing their initial paperwork.

    If any of the information provided on your Initial Claim Form changes, you must email WorkShare@silverfalls.k12.or.us immediately. Changes that must be reported include, but are not limited to:

    • New Address
    • New Phone Number
    • You start a new job
    • You stop working a job you reported on your Initial Claim Form

    If you are uncertain if you need to report your changed information, please email WorkShare@silverfalls.k12.or.us.

    We urge employees to mail their Initial Claim Form and Authorizations (if applicable) in the self-addressed stamped envelope provided in the Welcome packet by Friday, May 22nd. 

    Do not submit your documents to the Oregon Employment Department. Doing so could cause a delay in receiving benefits. 

    Mailing Address:  Silver Falls School District Office  –  612 Schlador Street  –  Silverton, OR 97381

    The reduction in your work hours is mandatory, and your SFSD wages will be reduced by 20%, however it is your choice whether to apply for the Work Share Program or not.

    If you don’t want to participate in the Work Share Program, do not submit an Initial Claim Form. However, you will not receive the additional $600 Federal CARES Act benefit without participation in the Work Share Program.

    Some employees may be ineligible for the Work Share program. Examples of ineligible employees may include, but is not limited to:

    • Full time staff employed less than six months
    • Part time staff employed less than twelve months
    • Employees not actively working (those who are on leave or begin a new leave)
    • Temporary staff
    • Employees who are receiving certain retirement income

    For employees who fall into the categories above, you will not be furloughed, your work hours will not be reduced, your wages will not be reduced and you will be required to work on furlough days. For more information, please contact your supervisor. 

    No, you will be expected to work on the furlough days. You may be asked by your supervisor to assist other schools, programs or departments within the district as needed. 

    If your eligibility status changes (such as you meet your 6 month full-time employment requirement or 12 month part-time employment requirement), you may submit your Initial Claim Application at that time and your reduced work schedule will begin the first full calendar week after your date of eligibility. If you feel this may apply in your situation, please email WorkShare@silverfalls.k12.or.us.

    You should assume that you are eligible. We urge all employees to submit the Initial Claim Form if they choose to do so. 

    SFSD will reach out to employees who we believe may be ineligible. If you are notified by Oregon Employment Department that you are ineligible after submitting your Initial Claim Application, please email WorkShare@silverfalls.k12.or.us.

    Some employees may be eligible to participate in the program but may have other personal situations that reduce their benefit amount to zero. Situations that may reduce a benefit amount to zero may include, but are not limited to, a second job, other income streams, certain garnishments or income withholding orders, etc. 

    We are working to develop guidance on this situation and will update this answer as soon as possible. 

    We cannot guarantee when your first Work Share payment will be received. SFSD is working with the Oregon Employment Department to streamline this process as much as possible.

    Employees will not see a reduction in paychecks for furlough days until the June 25th paychecks. We are hopeful that Work Share benefit payments will begin by this date.

    Maybe. If you have multiple jobs, it is possible your earnings may be too high to qualify for the Work Share Program. You will be required to report wages you receive or earn from any other work you perform each week.

    Yes, assuming you are otherwise eligible for the Work Share Program and at least $1 of Work Share benefit. The federal $1,200 CARES Act payment is different from and unrelated to the Work Share Program or the CARES Act $600 weekly payment.

    No. Your CARES Act benefit will be included with your Work Share Program benefit from the Oregon Employment Department.

    The payments will come from the Oregon Employment Department not from SFSD.

    We encourage you to complete the Authorization for Electronic Deposit form in your welcome packet from SFSD. Your first payment(s) could be a paper check mailed to the address on your Initial Claim Application if your claim is processed prior to your Direct Deposit information being verified.

    Yes, payments under the Work Share program and CARES Act are taxable income. You may elect to have taxes withheld from your unemployment compensation payments. The form will be included with your Welcome packet.

    In early 2021, you will receive a mailed Form 1099-G from the Oregon Employment Department. You will be required to report this income when filing your 2020 tax returns.

    Yes, garnishments will be deducted from Work Share and CARES Act payments in the same manner and to the same extent as these obligations are deducted from regular unemployment compensation.

    Some debts are exempt from collection for a period of time under the CARES Act (such as certain federally guaranteed student loans). You and the District should both receive a notice from the debt processor if your debt is exempt from collection during this period.

    Your May paycheck will not be affected by furlough days. Your June 25th paycheck will reflect a reduction in pay for five furlough days. Your paper paycheck(s) you receive on your last work day will not be affected unless you have excess unpaid leave or other factors that reduce your June 25th gross wages below your earnings in five work days.

    Your June 25th paycheck will reflect pay for all the work hours shown on your timecard for May 10th through your last day of work. You will not write down any hours worked for the furlough days. 

    Oregon Governor Kate Brown has announced that the state is currently waiving the one week waiting period. This means that eligible employees will receive benefits for all furlough days.

    No. Under the Work Share Program, SFSD will report your wages and make contributions to PERS as if your hours and wages had not been reduced.

    No. Under the Work Share Program, all SFSD health benefits will continue as if your hours and wages had not been reduced.

    No. Leave awards will remain the same and you will not be charged any leave for the furlough dates.

    If you are currently receiving retirement income or begin receiving retirement income before June 30, 2020, you must report that to the District. Those earnings may affect how much you will receive in partial unemployment benefits and may exclude you entirely. Please email WorkShare@silverfalls.k12.or.us.

    No, employees will be instructed on how their weekly schedule will be reduced. For most employees, this will mean they will not work on Fridays. You will receive further communication from your supervisor.

    A reduced schedule means you are not expected to work during the time you have reduced hours. All eligible employees will have their schedules reduced by 20% per week. If you typically work 5 days a week, this means you will most likely not work on Fridays.

    Your furlough day will be equal to 20% of your regularly scheduled weekly work hours. Please work with your supervisor to determine your furlough schedule.

    You are not eligible to participate in the Work Share program for any week in which you had an absence on a non-furlough day. If an unexpected absence occurs on a non-furlough day, please contact your supervisor and email WorkShare@silverfalls.k12.or.us immediately. 

    You are not eligible to participate in the Work Share Program for any week in which you did not perform work and are not actively working for SFSD.

    If you are on a COVID-related leave, then you may still be eligible for the Work Share program. The COVID-related eligibility issues are complex and if you believe this applies to you, please email WorkShare@silverfalls.k12.or.us.

    No, you are not allowed to use paid leave on a furlough day.

    We do not know the full extent of the 2020-21 budget shortfall at this time, but we know that the money saved through the Work Share Program will help reduce the hardship. We will continue to provide updates on the 20-21 school year as we learn more.

    The Oregon Employment Department has advised that the Work Share Program does not negatively impact the state budget. The Federal CARES Act provides reimbursement to the state for 100% of Work Share benefit payments. The Federal government also pays 100% of the $600 CARES Act benefit. 

    Starting on Thursday, May 21st, our families will receive double meal distribution on Thursday to make up for the discontinuation of Friday deliveries. Our schools who had material deliveries on Fridays are working to adjust their schedules as well and are notifying families of the change.